Privacy Policy – Densing Cocktail Competition

Vegg White Sp. z o.o.

Effective date: [01/08/2026] Last updated: [30/07/2026]

This Privacy Policy (the "Policy") explains how Vegg White Sp. z o.o. ("we," "our," "us") collects, uses, shares and protects your personal data when you enter or take part in the Densing Cocktail Competition (the "Competition"), including when you submit an entry through our online entry form, and when we publish or otherwise use competition entries afterwards.

This Policy covers personal data only. Your grant of rights in your recipe, photographs, video and written story is governed by the Competition Terms & Conditions, which you accept when you enter. Where this Policy and the Terms & Conditions overlap, this Policy governs how we handle your personal data and the Terms & Conditions govern the use of your submitted materials.

We process personal data responsibly, transparently and in compliance with applicable data protection laws, including:

GDPR (EU General Data Protection Regulation)
UK GDPR (United Kingdom)
FADP (Swiss Federal Act on Data Protection)
CCPA/CPRA (California, USA)
LGPD (Brazil)
PIPEDA (Canada)

1. Data Controller

Vegg White Sp. z o.o. Chmielna 73 (CiC Warsaw), 00-801 Warsaw, Poland Email: info@vegg-white.com

If you are located in the EU, UK, Switzerland or another regulated jurisdiction, you may contact us directly, or through our appointed representatives (if applicable), on any data protection matter.

2. Who Can Enter

The Competition is open worldwide, but only to entrants who are resident in a country in which Vegg White® is commercially available through an authorised distributor. A current list of those countries is available at [www.vegg-white.com/wheretobuy] or on request.

Entry is restricted to persons who are at least 18 years old, or older where the legal drinking age or the age of majority in their country of residence is higher. We ask you to confirm this when you enter, and we do not knowingly collect data from anyone below that age. If we learn that an entrant is under age, the entry will be disqualified and the data deleted.

3. How We Collect Data

A. Information you provide directly

The online entry form (hosted on Google Forms)
Photographs, video files and written material you upload or send us
Email, phone, WhatsApp or social media messages exchanged with us about the Competition
Information given at related events, masterclasses or judging sessions

B. Information we collect automatically

Technical data generated by the entry form and our website (see the Vegg White Privacy Policy, Section 10, on cookies and tracking)

C. Information from third parties

Publicly available professional details, such as your bar's public profile or your public social media handle
Information from our authorised distributors, where they nominate or support an entrant in their market

4. Types of Data We Collect

Full name, and the stage or professional name you want credited
Name, city and country of the bar or venue where you work, and your role there
Contact details: email address, telephone number, social media handle
Confirmation of your age and country of residence
Your cocktail recipe, including ingredients, method, specification and any name you give it
Photographs and video of the cocktail, and — where you choose to submit them — of yourself
Your written story, and any biographical detail you include in it
Your marketing preferences and the record of any consent you give or withdraw
Correspondence with us about the Competition
Where you are a winner or finalist: information needed to deliver a prize, and any tax or identification details required by law

Some of this data will be published. See Section 6.

5. Purpose of Processing and Legal Basis

Purpose

Legal basis (GDPR / UK GDPR / FADP)

Registering your entry, verifying eligibility, administering and judging the Competition, and communicating with you about it

Performance of a contract — the Competition Terms & Conditions you accept on entry

Announcing shortlists, finalists and winners, and delivering prizes

Performance of a contract

Publishing your recipe, photographs, video and story, together with your name, stage name, venue and country, on our website, social media channels, newsletters, printed and digital marketing materials, trade fair materials, and distributor and partner channels — during the Competition and afterwards, without a time limit

Your consent, given on entry. For the underlying rights in the materials themselves, see the Terms & Conditions

Sending you our newsletter and other marketing communications by email

Your separate consent, given on entry or later

Contacting you by telephone for marketing purposes

Your separate consent, given on entry or later

Contacting you by email or telephone about the practical running of the Competition, including your own entry

Performance of a contract

Building and maintaining an archive of Competition entries, internal recipe development, statistics and reporting, and improving future editions

Our legitimate interest in documenting and developing our brand and product

Passing your details to the authorised Vegg White® distributor in your market, so they can support your entry, invite you to local activities or deliver a prize

Our legitimate interest in operating a distributor network, or your consent where the purpose is that distributor's own marketing

Establishing, exercising or defending legal claims, and handling complaints or disputes about the Competition

Our legitimate interest, and compliance with a legal obligation

Accounting, tax and prize-reporting obligations

Compliance with a legal obligation

Where we rely on your consent, you may withdraw it at any time — see Section 9. Withdrawal does not affect the lawfulness of processing carried out before you withdrew it, and it does not by itself withdraw the licence you granted in your submitted materials under the Terms & Conditions.

6. Publication of Your Entry

Entering the Competition means your entry is intended to be seen publicly. Specifically:

We may publish your recipe, photographs, video and story together with your name, stage name, venue, city and country.
We may publish this on channels we do not control, including Instagram, Facebook and other social platforms, and on the channels of our authorised distributors and partners.
We may continue to publish and reuse this material after the Competition has ended, including in future marketing.
We will not publish your email address, telephone number or postal address.

Please be aware of two practical limits. First, once material has been published and shared online, we cannot guarantee its removal from third-party sites, reposts, caches or archives. Second, if you ask us to remove your name or photograph from our own channels we will do so within a reasonable period, but material already printed, distributed or reposted elsewhere may remain in circulation.

If you would prefer your recipe to be published without your photograph, or credited under a stage name only, tell us when you enter and we will respect that.

7. Data Sharing

We do not sell your personal data. We may share it with:

Google Ireland Limited / Google LLC — our entry form, file storage and email are provided through Google Workspace, acting as our processor.
[Newsletter / email marketing provider — e.g. Mailchimp, Brevo] — for sending marketing communications, acting as our processor.
Our website and hosting providers, including Wix, and our analytics providers.
Social media platforms, when we publish your entry.
Competition judges, who may include external bartenders, journalists or industry figures who are not our employees. Judges receive the entry material they need in order to judge.
Authorised Vegg White® distributors, in the market in which you are resident.
Authorities, where required by law.
Professional advisers, where necessary to establish or defend a legal claim.

8. International Transfers and Retention

Transfers. The Competition is worldwide, so your data will be transferred outside your own country and outside the EEA — for example to Google in the United States, to distributors in their own markets, and to social platforms. We rely on Standard Contractual Clauses approved by the European Commission, on adequacy decisions including the EU–US Data Privacy Framework where applicable, and on the equivalent UK and Swiss mechanisms.

Retention.

Data

Retention period

Entry records, correspondence and eligibility data

Up to 3 years after the Competition closes, to handle claims and disputes

Recipes, photographs, video and stories, with the credit attached to them

Retained as part of our published brand archive for as long as we continue to use the material, in line with the licence granted under the Terms & Conditions

Marketing subscription and consent records

Until you unsubscribe or withdraw consent, and then for the period needed to prove that consent existed and was withdrawn

Prize, tax and accounting records

As required by statutory retention periods

9. Your Rights

Depending on where you live, you may have the right to:

Access the personal data we hold about you, and receive a copy
Have inaccurate data corrected
Have your data deleted
Restrict or object to processing based on our legitimate interests
Receive your data in a portable format
Withdraw your consent at any time, including your consent to marketing by email or telephone, and your consent to the publication of your name and image
Lodge a complaint with a data protection authority

To exercise any of these rights, write to info@vegg-white.com. Every marketing email also contains an unsubscribe link, and you can tell us on any call that you do not wish to be called again.

In Poland, the supervisory authority is the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych, ul. Stawki 2, 00-193 Warsaw). If you live elsewhere, you may complain to the authority in your own country instead.

California residents additionally have the right to know what personal data we collect and how we use it, to request deletion, and to opt out of any "sale" or "sharing" of personal data. We do not sell personal data.

We do not use your data for automated decision-making or profiling that produces legal effects for you. Judging the Competition is carried out by people.

10. Data Security

We apply industry-standard measures to protect personal data against unauthorised access, disclosure, alteration and destruction. No system is entirely secure, and material you choose to have published is by definition public.

11. Changes to This Policy

We may update this Policy. Updates will be posted at [URL of this page] with a revised "Last updated" date. If a change materially affects how we use entry data, we will notify entrants by email.

12. Contact

Vegg White Sp. z o.o. — Vegg White® Chmielna 73, 00-801 Warsaw, Poland Email: info@vegg-white.com