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Privacy Policy – Vegg White Sp. z o.o.

Effective date: 19/08/2025
Last updated: 19/08/2025

This Privacy Policy (“Policy”) explains how Vegg White Sp. z o.o. (“we,” “our,” “us”) collects, uses, shares, and protects your personal data when you visit our website www.vegg-white.com (the “Site”), interact with us online or offline, and when you submit a Sample Request Form or any other inquiry.

We are committed to processing personal data responsibly, transparently, and in compliance with applicable data protection laws, including:

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  • GDPR (EU General Data Protection Regulation)

  • UK GDPR (United Kingdom)

  • FADP (Swiss Federal Act on Data Protection)

  • CCPA/CPRA (California, USA)

  • LGPD (Brazil)

  • PIPEDA (Canada)

1. Data Controller

​Vegg White Sp. z o.o.
Chmielna 73 (CiC Warsaw), 00-801 Warsaw, Poland
Email: info@vegg-white.com
If you are located in the EU, UK, Switzerland, or other regulated jurisdictions, you may contact us directly or through our appointed representatives (if applicable) for data protection matters.

2. How We Collect Data

We may collect personal data in the following ways:

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A. Information you provide directly

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  • Filling out the Sample Request Form

  • Contacting us via email or phone

  • Providing details at trade fairs, masterclasses, or promotional events

  • Subscribing to newsletters or marketing communications
     

B. Information we collect automatically

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  • IP address, device type, browser type, and operating system

  • Date, time, and pages visited on our Site

  • Cookies, tracking pixels, and similar technologies (see Section 10)
     

C. Information from third parties

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  • Publicly available business contact details

  • Information from our authorized distributors about sample delivery status
     

3. Types of Data We Collect

  • Full name, company name, and role

  • Business contact details (email, phone)

  • Delivery address for samples

  • Product preferences and notes provided in forms

  • Communication and marketing preferences

  • Event attendance information (when relevant)

4. Purpose of Processing

We process personal data only for the purposes below:

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  • Fulfillment of Sample Requests – to send you Vegg White® product samples and communicate about delivery.

  • Responding to Inquiries – to answer your product questions or distributor inquiries.

  • Distributor Coordination – sharing your data only with authorized Vegg White® distributors to complete your sample request or related communication.

  • Business Development – communicating with relevant HoReCa professionals (bartenders, venue owners, distributors) in a B2B context.

  • Marketing (with consent) – sending you newsletters, event invitations, and promotional updates if you opt in.

  • Legal Compliance – fulfilling obligations under applicable laws and regulations.

5. Legal Basis for Processing (GDPR/UK GDPR/FADP)

  • Contract performance – processing your sample request.

  • Legitimate interest – B2B communications, fraud prevention, service improvement.

  • Consent – for marketing communications and non-essential cookies.

  • Legal obligation – accounting, tax compliance, responding to authorities.

6. Data Sharing

We do not sell your personal data.

We may share it with:

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  • Authorized distributors – to fulfill your request.

  • Service providers – IT hosting, email delivery, CRM platforms, analytics providers (bound by confidentiality agreements).

  • Event partners – only if you have opted in to receive their information.

  • Authorities – where required by law.

7. Data Retention

We store your personal data only as long as necessary:

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  • Sample request data: up to 12 months after completion.

  • Marketing subscription data: until you unsubscribe.

  • Event registration data: up to 12 months after the event.

  • Legal compliance records: according to statutory requirements.

8. International Transfers

If your data is transferred outside your country/region (e.g., EU → non-EU distributor), we use safeguards such as:

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  • Standard Contractual Clauses (SCCs) approved by the European Commission

  • Adequacy decisions (where applicable)

9. Your Rights

Depending on your location, you may have the right to:

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  • Access, correct, or delete your personal data

  • Withdraw consent at any time

  • Object to processing based on legitimate interest

  • Request data portability

  • Lodge a complaint with a data protection authority
     

California (CCPA/CPRA) residents also have rights to:

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  • Know what personal data we collect and how we use it

  • Request deletion of personal data

  • Opt out of any “sale” or “sharing” of personal data (we do not sell data)

10. Cookies and Tracking

We use cookies to:

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  • Enable essential site functionality

  • Perform analytics and measure website performance

  • If you consent – deliver personalized marketing
     

You can manage your cookie preferences via our cookie banner or browser settings.

11. Data Security

We implement industry-standard measures to protect personal data against unauthorized access, disclosure, alteration, or destruction. However, no system is 100% secure.

12. Changes to This Policy

We may update this Policy from time to time. Updates will be posted on this page with a revised “Last updated” date.

13. Contact Us

For any privacy-related questions:

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Vegg White Sp. z o.o.Vegg White®

Chmielna 73 (CiC Warsaw), 00-801 Warsaw, Poland

Email: info@vegg-white.com

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